ࡱ> dfc[ vbjbj 4pΐΐh @@8D LlSSS$Z 6SSSSS4}}}S}S}}}wUHY~}0L}  }}& SS}SSSSS}SSSLSSSS SSSSSSSSS@ I:  MINUTES COMMITTEE MEETING MONDAY 21st OF MARCH PORT DOUGLAS COMMUNITY HALL, 5.30 pm - Attendance Jill Bickford Sally Sutherland Annji Rodgers James Watson Patrick Ligthart Tanja Ligthart Alex Mateer - Incoming / Outgoing correspondence An invitation to attend a Biodiversity Strategy workshop and a Draft Hope Island Nation Park Managment Plan has been received and discussed and will be presented at the General Meeting for all members who are interested to participate in these matters. A cheque from IGA Community Chest worth $350 has been received and LIPS will send a thank you letter for their support. An outgoing letter to councillor Julia Leu requesting an archiving / storage facility for old LIPS documents to preserve for future generations has been send. Julia replied that the letter will be forwarded to Carins Regional Council to action. Moved by Jill, seconded by Patrick. - Expenditure / Financial matters The Treasure Annji present report below: IncomeMemberships$1,450.00Donations$ 927.46Interest$ 291.16Raffles$ 00.00Refund$ 280.00Other$ 61.00$ 3,009.62 ExpenditureHall Hire$ 62.70Transport cylinders$ 44.00MIG Auditors$ 470.25Pool Pole$ 208.00Wheels Beach Trolley$2,131.38Stationary$ 131.00Rego True Blue$ 302.25Engine Service$ 217.80Advertisements$ 45.50Zodiac Repair$ 138,50Cottage & Meeting supplies$ 26.00$3,777.38Bank Balances as at Statement 1st Feb 2011LIPS Account$ 7,779.85Coast Care Term Dep.$ 5,480.00Term Deposit$11,000.00Cheque Account$ 9,30$24,269.15 Alex proposes funding $420 for True Blue rego and fuel which is approved by MC. The PO box will also be changed to a smaller one and all relevant documents will be changed and contacts advised re change of address. Moved by Sally, seconded by Tanja. - New Members New members who joined since the last MC meeting are proposed by Tanja and seconded by Jill. The new members are then recorded as confirmed: Trudy Erdman F. Bleur - General Business: Carnivale program Jill gives a brief summary of upcoming events planned for the Carnivale Film Night with the involvement of LIPS. Moved by Patrick, seconded by James. Archiving / Storage LIPS documents Still awaiting response from CRC, scanning of old documents hasnt started yet due to computer problems. Moved by Annji, seconded by Sally. Volunteer Training Program Sally presents draft text for EOI for all members which is approved by MC and will be presented at General Meeting. Moved by Jill, seconded by James. LIPS Zodiac An incoming request from CTs to fix gearbox quoted $670 is discussed by MC and approved. The MC decides that UQ researchers who are members from LIPS can use the LIPS zodiac as short term solution out of courtesy until they get their own zodiac repaired in regards with Occupation Health and Safety Regulations. The researchers should contact UQ to repair their zodiac. CTs are asked to monitor situation and report back to MC. Moved by Patrick, seconded by Annji. Pidgeon review proposal Julia Hazel has send proposal to MC re collection data pidgeon counts done with help of LIPS volunteers over the past decade to be documented which is approved and supported by MC. Moved by Sally, seconded by Tanja. Funding / grants Patrick will contact some white good companies in Cairns to get funding or quotes for new fridge and sleeping couch in volunteers cottage. Moved by Jill, seconded by Sally. Coastcare texts Patrick has spoken to Carina Brooks, who is coordinator of this project. Students have made powerpoints presentations, the process is still ongoing and awaiting GBRMPA response. GBRMPA is to print signs. Copy of original artwork is in hands of Sally for information of students. It will be put on hold till next meeting. Moved by Annji, seconded by Tanja. Educational trip students Jill requests CTs formally to be informed in advance re planned trips to Low Isles for educational purposes like the planned field trip by MSHS students in regards with the limit of numbers of students and liability. Alex advises that Education QLD is covering Risk Management plan and LIPS is not liable. LIPS will address the limit of numbers of students from UQ or Education QLD with GBRMPA for future planning of Low Isles. The MC also persist that the funding by Combined Club should be used to organise a educational trip indigenous students to Low Isles as proposed by previous MC. Jill to contact previous president Qamar re status planning this trip. Moved by Jill, seconded by Patrick. Membership for one-off activity Will be put on hold till next MC meeting. Moved by James, seconded by Annji. Website Due to health reasons this has been put on hold till next MC meeting. Moved by Sally, seconded by Tanja. Future dates MC meetings Jill proposes to continue to hold MC meetings every 2nd Monday of the month and is accepted by MC. The next meetings will be held, Monday 11th of April, 9th of May, 13th of June, 11th of July and 8th of August. Closing Jill declared meeting closed at 6.30 pm and thanks all present.      &*-.34RXYZgh²¢p^L^=2h+h5LOJQJhvh5LCJOJQJaJ"hvhG)5CJOJQJ\aJ"hvh&rw5CJOJQJ\aJ"hvh-5CJOJQJ\aJhvhG)5CJOJQJaJhvhVd,5CJOJQJaJhvhbx5CJOJQJaJhvh-5CJOJQJaJhvhi&5CJOJQJaJhvht5CJOJQJaJhvh|i CJOJQJaJhvh0CJOJQJaJ4YZgv q $Ifgdv$a$gd+gdv  ! & o p q u   % 0 5 8 ? 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